Financial Assistant/Bookkeeper

January 11, 2018 - 13:03 -- promotions

Position: Finance Assistant/ Bookkeeper

Contract: Full-time to March 31, 2019 (possibility of an extension)

Wage: $16/hour based on 37.5 hours per week


The Finance Assistant (FA) is responsible for processing a high volume of accounts payable transactions for 2 companies with various departments. The FA is also responsible for the administrative functions of the finance office.

REPORTS TO: The Finance Director


· Review all incoming invoices for accuracy.

· Review all employee expense claims for accuracy and for proper authorization.

· Process all incoming invoices and expense claims including correct expense accounts, department codes and recording of HST expense.

· Code and post all pre-authorized payments and bank charges monthly.

· Monitor all utilities accounts, download, code and post in a timely manner.

· Daily filing and photocopying.

· Postal runs and bank deposits as needed.

· Assist Finance Director as needed.

Secondary Responsibilities

· Prepare payroll.

· Issue payments.

· Prepare bank deposits.

· Prepare program financial reports/updates.

· Work with the Finance Director to assist in the annual audit process.



· Knowledge and practical experience with Sage/ Simply Accounting, and Excel.

· Experience and knowledge of non-profit organizations.

· Excellent verbal and written communication skills.

· High attention to detail.

· Complete knowledge of bookkeeping functions, including but not limited to invoicing, inventory controls, preparation of payables, and banking deposits.

· Demonstrated financial organizational skills

· Capacity to work independently with minimal supervision.

· Proven ability to work cooperatively with staff and partners in a professional manner

· Must possess a valid driver’s license, reliable vehicle, vulnerable sector clear criminal record check clearance


Please submit your cover letter and resume to:

Native Council of PEI

6 FJ McAulay Court, Charlottetown, PE

Or Email:

Subject Line: Finance Assistant/ Bookkeeper

CLOSING DATE: January 26 at 4:00pm

Preference may be given to Aboriginal people